Consortium managers
Active Steward™ links each member company to the substances it registers and its role within the consortium, providing the basis for allocating study and budget costs. Cost overviews support invoice generation, with invoices raised through leading accounting packages.
Through the Portal, members can access their own studies, costs and invoices, and review IUCLID dossiers. Access can be tailored to each member, with visibility restricted to selected pages, such as invoices, where appropriate.
Manufacturers, importers and formulators
Active Steward™ connects products and version-controlled formulations with their associated registrations, tonnage, substance lists, classifications and uses. Product-level exemptions are clearly recorded, tonnage alerts help users track when a registered tonnage band is reached, and notifications can flag when an updated list includes one of their substances.
Declarations of REACH Conformity and Q&A statements can also be generated from the same data, helping maintain consistency across regulatory records and supporting documentation.
Only Representatives
Active Steward™ enables Only Representatives to manage multiple clients within a single system, keeping each client’s data separate through dedicated partitions and independently configured roles.
Registrations and tonnage are tracked by company and legislation. Tonnage and use enquiries can be sent by email, with clients submitting their volumes through a linked web form. Email correspondence that includes a record’s unique code is automatically filed against that record, maintaining a clear history of communications.
Small and medium-sized companies
Active Steward™ is a hosted web application, with no software to install or servers to maintain. Existing spreadsheet data can be imported using Excel templates, and our team takes care of the initial setup, including data import, user accounts and roles, and training, delivered at our offices, at yours or remotely.
Once set up, you can manage registrations, tonnage, substance lists and poison centre notifications in one place, replacing scattered spreadsheets and email inboxes with a more organised, joined-up way of working.
Enterprises
Active Steward™ supports enterprise-wide deployment with single sign-on through Microsoft Entra ID, user provisioning, configurable roles and partitions to keep business units or clients separate, and an audit history of changes to key records.
The REST API and bulk import and export capabilities enable integration with ERP, PLM, LIMS and reporting systems, helping connect regulatory data with existing business processes.
Hosted on Microsoft Azure with Akamai, Active Steward™ is ISO 27001 certified and offers 99.5% availability.
Other users
- Regulatory affairs teams: Track registration and submission status across 15 registration schemes, and monitor regulatory status across around 30 regulations. Regulatory Affairs
- Study monitors: Manage study timelines, laboratory details and payment schedules, and review IUCLID dossiers. Studies
- Finance and administration teams: Manage budgets and cost overviews, and generate invoices through leading accounting packages. Invoicing
Partners and resellers
Are you a consultancy, Only Representative, software reseller or service provider? If you’re interested in offering Active Steward™ to your clients or using it to support your own services, we’d love to hear from you.
Active Steward™ supports multi-client working through dedicated partitions, keeping each client’s data separate and allowing roles and permissions to be managed independently for each partition.
Get in touch or email enquiries@penmanconsulting.com.